Article I – Name of Organization

 The official name of this organization shall be the Susquehanna University Ambassadors and shall be referred to within the bylaws of this Constitution as S.U. Ambassadors.

Article II – Mission Statement

 We, the Ambassadors of Susquehanna University, pledge to promote our university to both alumni and prospective students. We will do this through committing ourselves to supporting activities that maintain alumni contact and foster recruitment efforts. In addition, we seek to act as student leaders academically and within the whole of the campus community. We recognize that membership in this group is an honor, and we will work to cultivate character and integrity in our new members.

Article III – Membership/Organizational Structure

 I.             Any part-time or full-time student in good standing with Susquehanna University is eligible for membership in the S.U. Ambassadors and its committees.

II.          Membership and participation in the S.U. Ambassadors shall not be restricted based on race, religion, national or ethnic origin, age, gender, disability, or sexual orientation.

III.        Members of S.U. Ambassadors include:

a.       The Executive Board

                                                               i.      President

                                                             ii.      Vice-President

                                                            iii.      Secretary

                                                           iv.      Treasurer

                                                             v.      Alumni Liaison

                                                           vi.      Admission Liaison

                                                          vii.      Mascot Manager

                                                        viii.      Webmaster

b.      The General Committee

                                                               i.      Comprised of any interested part-time or full-time students attending Susquehanna University.

                                                             ii.      Must attend a minimum of three meetings per semester or sixty percent of meetings per year.

                                                            iii.      Must participate in a minimum of two activities per semester.

Article IV – Election of Officers

 I.             Officer Qualifications

a.       Must maintain a GPA of 2.00 while in office.

b.      Must fulfill all respective responsibilities and duties listed in Article V.

c.       Must contribute to all activities the S.U. Ambassadors participate in.

                                                               i.      Absences of officer(s) will be discussed at next Executive Board meeting and appropriate measures will be taken.

d.      Must attend 80% of meetings per year.

                                                               i.      Absences must be reported to the President, Vice-President, or Secretary at least 24 hours in advance.

                                                             ii.      More absences than allowed could result in impeachment if the Executive Board so sees it.

II.          Elections

a.       Elections shall be held the first full week of April.

b.      Any Executive Board or General Committee member in good standing may vote.

c.       Officers serve a one year term, starting from the time of election in April and ending in the following May.

d.      Newly elected officers will work with current officers between the months of April and May for a “training period” to fully learn and understand the duties of office.

e.       No individual may hold more than one position, with the exception of liaisons and the Webmaster.

f.        In the event of a tie, there will be a re-vote between those candidates who tied.

                                                               i.      In the event of another tie, the current President, Vice-President, and Secretary shall vote on those candidates who tied.

g.       Any voting disputes will be handled at the following Executive Board meeting with both the new and old Executive Board members.

Article V – Duties of Officers

 I.             President

a.       Preside over and prepare agendas for all meetings of the Executive Board and the General Committee.

b.      Perform any administrative, diplomatic, or professional duties the office may require.

c.       Act in the best interests of the S.U. Ambassadors as seen by the consensus of the S.U. Ambassadors.

d.      Supervise and oversee all events with the assistance of the Vice-President.

e.       Schedule Executive Board and General Committee meetings.

f.        Notify members of the Executive Board of scheduled meetings via e-mail.

g.       Serve as a representative to the Alumni Board.

II.          Vice-President

a.       Shall preside over the meetings of both the Executive Board and the General Committee in the absence of the President.

b.      Assist the President in any capacity needed including, but not limited to, administrative, diplomatic, or professional duties.

c.       Maintain attendance records for all Executive Board and General Committee meetings.

d.      Maintain all personnel records of the S.U. Ambassador members.

e.       Serve as a representative to the Alumni Board.

III.        Secretary

a.       Take minutes at all meetings.

b.      Type minutes from meetings and distribute to all Executive Board members within four days either electronically or on paper.

                                                               i.      Minutes should be distributed to the Webmaster electronically.

c.       Keep a record of General Committee members.

d.      Will temporarily fulfill the duties of the President and Vice-President in the event both are absent from a meeting or activity.

e.       If needed, will assist the President and Vice-President in any capacity needed including, but not limited to, administrative, diplomatic, or professional duties.

f.        Notify General Committee members of meetings via e-mail.

IV.       Treasurer

a.       Prepare the annual budget.

b.      Write budget proposal subject to approval by the Executive Board and General Committee.

c.       Present budget to S.G.A. at annual budget hearings.

d.      Make reports at each S.U. Ambassador meeting on the group's financial status.

V.          Alumni and Admission Liaisons

a.       Will work together with the S.U. Ambassadors and their respective University office to ensure good communication and efficient planning of joint events and activities.

VI.       Mascot Manager

a.       Obtain the mascot uniform and deliver it to the designated member of the S.U. Ambassadors that is scheduled to use it.

b.      Accompany the mascot at all times at public events and activities.

c.       Know the whereabouts of the mascot uniform at all times.

d.      Make sure the mascot uniform is clean and presentable.

VII.     Webmaster

a.       Maintain the S.U. Ambassadors website.

b.      Post news, upcoming events and activities, and General Committee meeting minutes.

c.       Receive e-mail directly from website and forward to the appropriate Executive Board member.

d.      If possible, take pictures at public events and activities and post them on the S.U. Ambassadors website.

Article VI - Resignation

 Any officer may relinquish his or her duties by submitting a letter of resignation to the Executive Board. All letters should state reasons for resignation and date effective.

Article VII - Impeachment

 I.             The Executive Board may initiate impeachment proceedings with a petition of at least three signatures from Executive Board members and a valid cause for impeachment.

II.          The General Committee may initiate impeachment proceedings with a petition of no less than ten signatures, and present it at an Executive Board meeting.

III.        The following are causes of recall:

a.       Being unexcused for two or more executive meetings.

b.      Neglect of duties and responsibilities written herein.

c.       Unethical conduct.

d.      Action detrimental to the well being of the S.U. Ambassadors as a whole.

IV.       The Executive Board may only move to impeach after verbal and/or written warnings.

V.          A two-thirds majority vote must be reached for impeachment to be achieved.

VI.       The decision will be announced and put into effect immediately.

VII.     There are no appeals if impeachment was reached.

Article VIII - Vacancies

 I.             All vacancies shall be filled by either a three-quarters majority vote by the Executive Board, or a tradition vote of all members of the S.U. Ambassadors.

II.          Duties and responsibilities of the vacant position shall be administered by the President and/or Advisors until such a time that the position has been filled.

III.        Term of office for a new officer begins immediately after the election process and continues through the end of the normal term of office.

IV.       All vacancies must be filled within one month of the effective date of vacancy, circumstances permitting.

Article IX - Finance

 I.             The Executive Board shall discuss and come to a decision on a budget request to present the Student Government Association.

II.          The Treasurer shall present the budget for all accounts linked to the S.U. Ambassadors.

III.        Approval to use funds from the S.U. Ambassadors accounts shall be passed by a two-thirds Executive Board vote.

Article X - Meetings

 I.             Executive Board meetings shall last at least half an hour and occur before and/or after General Committee meetings.

II.          General Committee meetings shall last no longer than one hour.

III.        General Committee meetings shall be scheduled by the President or Vice-President in the absence of the President.

Article XI - Advisor

 The Advisor(s) to the S.U. Ambassadors shall be the Director of the Alumni Office and/or a designated Admissions counselor.

Article XII - Amendments to the Constitution and Bylaws

 I.             The President calls a special Executive Board meeting.

II.          Each member of the Executive Board must receive, in writing, a copy of the proposed changes.

III.        The President must receive all proposed changes at least one week in advance of the special Executive Board meeting.

IV.       Discussion for and against proposed changes is permitted by any of the Executive Board members.

V.          A three-quarters majority vote by the members of the Executive Board is required for an amendment to the bylaws of this Constitution.

VI.       Any member of the Executive Board or General Committee may petition changes to this Constitution and vote on those changes.

a.       If a member of the General Committee petitions for a change, it must be sponsored by at least one Executive Board member.

 Revised 9/16/03