Office of Campus Activities

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Susquehanna University

Student Organizations - Fraternity/Sorority Event Registration Form

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Event Information Form data will be shared with the Department of Public Safety, and appropriate Residence Life and Student Life staff members.

	Chapter Ritual Event* (non alcoholic, members only)	Chapter Recruitment Event* (non alcoholic)

	Private Chapter Event* (non alcoholic, members only)	Non-Alcoholic Social Event** (members & guests)

BYOB or Third Party Vendor Social Event** (events with alcohol, on or off campus; for on-campus BYOB events- limited guests)

*	Registration of Chapter Ritual Events, Chapter Recruitment Events, Private Chapter Events and Non-Alcoholic Social Events are due to the Associate Dean of Student Life by 2 p.m., at least one Business Day prior to the occurrence of the event.
**	Request for approval of Non-Alcoholic Social Events that may be questionable per campus/local policies and any BYOB Social Events are due to the Associate Dean of Student Life by 2 p.m., the Tuesday prior to the function. Once a BYOB function has been authorized, the guest list must be turned in by 2 p.m., Friday of that same week. Guests should not be invited to BYOB Social Events until approval has been given by Student Life staff. Requests for approval may be submitted sooner than the week of the event to allow for longer planning time if the group is interested.

Section 1
Complete the following section for ALL types of events listed above

Name of Individual Completing this Form: (must be at least 21 years of age for BYOB event)
E-mail of Individual Completing this Form:
Chapter Position:

Campus Residence:		Room Phone:
Date:		Cell Phone:

Sponsoring Organization:

Co-sponsoring Organization, if applicable:

Same Person as Above

Individual Responsible for Event:

(President or other execuative officer that will be present & avalable during the event)

Chapter Position:

Campus Residence:

Room Phone:

Cell Phone:

Event Details:


Title of Event:
Date of Event:	Location of Event:
Start Time:	Ending Time:		Cool Down Period:
Number of Members Expected:		Number of Non-Members Expected:
Plan for promoting the event if it involved non-members (NOTE: BYOB events cannot be publicly advertised):

Section 2
Complete the following section for Non-Alcoholic Social Events and BYOB Social Events

Theme/Entertainment to be offered at the event:


TIPS Team Members for this event will be (recommended for non-alcoholic events/required for BYOB events):
1)	Captain:	Room Phone:	Cell Phone:
2)	Member:	Room Phone:	Cell Phone:
3)	Member:	Room Phone:	Cell Phone:
4)	Member:	Room Phone:	Cell Phone:
5)	Member:	Room Phone:	Cell Phone:
6)	Member:	Room Phone:	Cell Phone:
	More Space Needed???

7)	Member:	Room Phone:	Cell Phone:
8)	Member:	Room Phone:	Cell Phone:
9)	Member:	Room Phone:	Cell Phone:
10)	Member:	Room Phone:	Cell Phone:
11)	Member:	Room Phone:	Cell Phone:
12)	Member:	Room Phone:	Cell Phone:

Section 3
Complete the following section to request approval for On Campus BYOB Social Event Only

NOTE: Guests should not be invited until approval has been recieved

Name of insurance company providing your organization's Host Liquor Liability Insurance:

Method of notifying guests that they have been invited to the function:

GUEST LIST must be submitted by 2:00p.m., Friday the week of the event.
Guest list should be typed, presented in alphabetical order, with chapter members distinguished from non-members on the list.

Method by which sponsoring group will determine guests to be of legal drinking age:

Time period that alcohol can be brought to the chapter house by individuals and how alcohol will be managed if time period is prior to start of the event:

Description of how alcohol will be collected, corresponded to guests, and distributed during the event:

Description of the bar area at the event (identify specific areas where alcohol may be consumed):

Description of how the bar area will be managed at the event:

Description of what wristbands will be used to identify:

Type and amount of non-alcoholic beverages and food to be served:

Outline of how the function organizers and the TIPS team will provide oversight of the function to promote the adherence to the University policies and event restrictions:

Outline of how the function organizers will orchestrate the cool down period, return of any unconsumed alcohol, and shut down of the event:

I understand that by submitting this form that I am aware that any violations of university policy that occur related to this event may subject my chapter and the participants at the event to processing through the campus judicial system.

Office of Campus Activities

Student Organizations - Fraternity/Sorority Event Registration Form

Section 1Complete the following section for ALL types of events listed above

Section 2Complete the following section for Non-Alcoholic Social Events and BYOB Social Events

Section 3Complete the following section to request approval for On Campus BYOB Social Event Only

Section 1
Complete the following section for ALL types of events listed above

Section 2
Complete the following section for Non-Alcoholic Social Events and BYOB Social Events

Section 3
Complete the following section to request approval for On Campus BYOB Social Event Only