Office of Campus Activities

Scheduling

University Scheduler

Scott Hollenbach
Campus Center Office
514 University Avenue
Selinsgrove, PA 17870
Tel: 717-372-4225
Fax: 717-372-2745
E-mail: hollenba@susqu.edu

Current Schedule

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Scheduling Policies

1. Before signing any contract or confirming a location with your group or the public, it is imperative that you FIRST CHECK THE PREFERRED DATE AND LOCATION with the University Scheduler, Scott Hollenbach, at 372-4225. This step avoids scheduling conflicts. All facility requests are to be submitted to the Scheduler in the Campus Center Office located on the main level of the Degenstein Campus Center. Requests are to be made by completing a Susquehanna University Date and Space Reservation Form (available from the Campus Center Office). Requests made by phone must be followed with a reservation form. We are unable to guarantee requests made by phone only. Reservation forms must be filled out completely to ensure proper arrangements. Written requests must be submitted five (5) working days prior to the event, but requests should be submitted as early as possible to ensure the availability of facilities. All facility reservations can be submitted to the Campus Center Office up to one full academic year in advance.
2. To verify a reservation after a reservation form has been submitted to the University Scheduler, two copies of a computerized facility reservation confirmation form will be sent to the person responsible for the event. This person must sign and return one copy of the confirmation form to the Campus Center Office. Any corrections or changes in the event should be reported promptly to the University Scheduler
3. Any food or beverage request for an event on campus is requested directly through ARAMARK Food Services, at 372-4228. Food requests need to also be noted on the reservation form for set-up requirements. Contact with ARAMARK Food Services should occur after a facility reservation form has been submitted to the University Scheduler.
4. Campus facilities are scheduled on a chronological FIRST-COME, FIRST-SERVE BASIS. However, should an emergency arise, every effort will be made to provide a suitable alternative location for an event. If a compromise resolution is not possible, the Campus Center Director will make a decision as to which group is given the requested location. University departments and organizations receive first preference in scheduling and reservation of facilities. Exceptions are made only with the approval of the President or the two Vice-Presidents acting in concert. Appeals of such decisions are made to the Vice-Presidents whose decision is final. During major campus event days and public weekends (eg., Homecoming, Alumni, Admissions Open Houses, and Parents Weekend) campus facilities are reserved by the University official in charge of the event. The University Scheduler must receive permission from the official in charge of the major campus event to release a facility for use for any other function, should a need arise.
5. Certain University facilities (ie., Houts Gymnasium, Blough-Weis Library, President's Dining Room) also involve approval for usage from specific departments. The University Scheduler seeks approval of these areas on behalf of the requestor after an initial Date and Space Reservation Form has been submitted to the University Scheduler. Audio/visual requirements for an event occurring in any facility except the Campus Center should be requested through the Media Center located in the Blough-Weis Library by the person responsible for the event. Rental fees for University facilities are established by the University Treasurer and related offices. Fees are charged by the University Scheduler during the academic year and by the Office of Conference and Event Management for summer usage of facilities.
6. The University attempts to use its facilities to further the mission and goals of the University as expressed in its planning statements. Thus, the University reserves the right to decline the use of its facilities, either by University or external groups, for events and purposes which are counter to the goals of the University community. The Campus Center Director exercises discretion in the scheduling of events and may consult the Vice-Presidents in making such decisions.