---

Code of Student Conduct

I. Preamble

II. Rights and Responsibilities

III. Definitions

IV. Standards of Conduct

V. Judicial Structure and Procedures

VI. Conflict Mediation

VII. Academic Honesty

VIII. Student Organizations

1. Program Guidelines for Campus Activities
   1. Contracts
      Susquehanna University does not accept financial responsibility for contracts negotiated by students individually or as representatives of student organizations. Any student organization contemplating a contractual agreement is urged to confer with the Director of Campus Activities prior to finalizing and signing a contract.
   2. Date Reservation
      All co-curricular activities must be scheduled on the master calendar in the Campus Center Office. This is necessary so that conflicts can be avoided in facility/resource usage. Because the printed University Calendar, the Calendar of Public Events, The Crusader, and other publicity depend upon the Campus Center Office for accurate information concerning co-curricular programs, it is essential that the information the office receives be as accurate and complete as possible. Programs will be scheduled in accordance with the following policies:
      1. All requests must be submitted in writing five (5) working days prior to the event. Scheduling forms are available in the Campus Center Office throughout regular service hours. The University Scheduler is available from 8:15 a.m. to 4:30 p.m. weekdays to provide assistance with scheduling. For all student-sponsored social events, the names of two persons (preferably officers or program chairs and the advisor of the sponsoring organization) who assume responsibility for the event and will be present for the entire event must be listed on the scheduling form.
      2. All events held on campus must be sponsored by a recognized student organization or university department or the event will be treated as a non-university sponsored activity and contracted as such.
      3. Permission for events can be denied for just cause by the Director of Campus Activities. Valid reasons may include conflicts with other activities, inappropriate nature of the event or other circumstances.
      4. Fund raising projects must be registered and have the approval of the Director of Campus Activities.
      5. The person who schedules the event is responsible for notifying the Campus Center Office as soon as it is known that an event is to be canceled.
      6. The Crusader newspaper must receive all promotional information no later than Tuesday at 4 p.m. for the event to be included in that Friday's edition.
      7. A current activities calendar is available on the university Web site. Additions, changes and cancellations must be reported to the Campus Center Office as soon as possible to avoid dissemination of incorrect information.
      8. Any scheduling conflicts, problems or questions should be referred to the Director of Campus Activities who has final authority for all scheduling issues.
   3. Decorations
      Campus facility users should consult the Director of Campus Activities and/or the University Scheduler before proceeding with any decorations related to short-term use of non-academic facilities. For safety reasons, only University staff may install electrical equipment, whenever and wherever needed, and they will see that these installations are removed and stored after each event.
   4. Funding Information
      
      1. General Information: Student organizations are required to maintain their funds in University "agency" accounts through the University accounting system for organizational expenses. There is no charge for processing transactions, writing checks, monthly statements, etc. All balances at year-end carry over into the following fiscal year. Monthly reports are provided to the organization's Treasurer or faculty advisor by the Controller's Office. It is the organization's responsibility to understand the transactions that have been posted into their accounts, and to inform the Controller's Office of any changes to the account(s), including the naming of a new treasurer.
      2. Purchasing Procedures: Some local merchants will allow items to be charged to student organizations if the purchaser shows identification and signs a receiving document. The vendor should send the resulting bills directly to the organization's treasurer and not to the Business Office or Accounts Payable. Both the organization's treasurer and the faculty advisor must approve payment of the bill by signing a properly completed check request form, available in the Controller's Office in Selinsgrove Hall. All purchases over $300 require the prior approval of the University Treasurer on a University Purchase Order. These forms are also available in the Controller's Office. Resulting vendor bills should also be sent directly to the organization's treasurer for verification that the goods or services were received. They are then to be forwarded to Accounts Payable with a completed check request form that includes the PO number. Since both the organization's treasurer and the faculty advisor sign the PO, the organization's treasurer's approval for payment is sufficient on resulting invoices.
      3. Check Requests: Checks are prepared from properly completed and approved check request forms stapled to invoices or other supporting documentation. Required information includes the 5-digit agency account number and a 4-digit expense sub-code, the amount to be paid, check delivery/pick up options and approvals. Listings of appropriate expense sub-codes are available for reference in the Controller's Office and from the Director of Campus Activities in the Campus Center. Properly completed requests received at Accounts Payable prior to 4 p.m. Tuesday will result in checks being available on Friday for pick up in the Controller's Office or mailing according to the instructions on the form. Please note that as a matter of policy, checks cannot be drawn on accounts with insufficient balances. Therefore, groups should be certain that appropriate funding has been credited into their agency account prior to the time they need expense checks. Funds can be deposited directly through the Business Office, or transferred between agency accounts using a preprinted journal entry form, available from the Controller's Office or the Campus Center. Note that these check request forms are not to be used for payments for services by those on the University payroll; as such payments must flow through the Payroll Office. Any questions regarding organizational accounts should be directed to the University Controller at x4125.
   5. Fundraising Regulations
      Susquehanna University recognizes the need for officially recognized student organizations to raise funds to supplement what is allocated to them by SGA from the campus activities fee. Individuals, businesses, or groups not affiliated with Susquehanna University or Susquehanna groups which are not officially recognized are prohibited from selling products or services and from raising funds on-campus unless they have been contracted as an outside vendor for the DCC lower level display area.
      1. The following is a set of guidelines for planning and implementing fund-raisers on campus:
         1. Student groups planning to engage in fund-raising efforts in which fellow students, faculty, and staff are the persons from whom the funds are raised must register their activity with the Campus Center Office. Included in this category would be on-campus events for which admission is charged, the sale of goods or services, and direct solicitation for worthy causes. Completed Student Organization Fundraiser Registration Forms must be returned to the Campus Center Office at least 1 week prior to the first date of the event. This form does not replace the required event reservation form for either a designated space or the DCC lower level display table area. The Campus Center Office will maintain a master calendar of campus fund-raising events to avoid conflicts of dates or overlap of similar promotions.
         2. University organizations selling products need to adhere to these additional guidelines:
            1. Items must be reasonably priced, represent a fair deal for purchase and be quality products.
            2. Items must be in good taste and should not be messy, loud, or offensive to the general public.
            3. If items directly compete with the Campus Bookstore or ARAMARK food service, clearance must be obtained from the supervisors of those operations.
            4. Items that are prohibited on campus (i.e., drug paraphernalia, candles, incense, etc.) may not be sold or distributed.
            5. No fund-raising activity may involve the solicitation/ completion of a credit card application. As a result of a vote by SGA in Fall 1999, credit card vendors are not permitted to actively solicit on campus.
            6. Organizations raising funds for charity are required to provide evidence to the Campus Center Office that the funds were received by the charitable organization at the conclusion of the event.
            7. Limited storage space, for student organizations, is available in lockers near the 24-hour computer lab in DCC. Keys may be kept at the Information Desk for group members to check out as needed. Storage for group items may not be kept in the Campus Center Office unless authorized by the Director of the Campus Center and/or the University Scheduler.
      2. Locations for fund-raisers:
         1. Degenstein Campus Center: Fund-raisers are allowed in the vendor table/lower level display area upon receipt of an event confirmation form from the University Scheduler. Space is limited to no more than six display tables and the duration of a group's reservation of this space is at the discretion of the University Scheduler and the Director of Campus Activities.
         2. Residence halls: No fund-raising/soliciting may be conducted in the Residence Halls without written approval of the Residence Life Office. Limitations may be applied to groups wishing to fund raise in the residence halls beyond those described in this policy.
         3. Academic buildings: Fundraisers are not allowed in any building that is designated primarily as classroom space. The Academic Deans may grant exception to this rule as deemed appropriate.
         4. Other campus facilities & grounds: Contact the Director of Campus Activities for restrictions on other areas of campus beyond those listed above.
         5. All recognized student groups must abide by these regulations. Organization representatives must meet with the University Scheduler or Director of Campus Activities to review these policies and complete a Student Organization Fundraiser Registration Form in order to receive permission to fund-raise. The organization representative and the organization's advisor will be required to sign a statement that holds them responsible for compliance with such guidelines. If these guidelines are violated in any way, the Director of Campus Activities may deny future fund-raising privileges for that particular organization for a period not to exceed one year.
   6. Guest Speakers & Program Philosophy
      1. Philosophy: Susquehanna University affirms open inquiry and free discussion as necessary provisions for freedom to learn and for educational development. Therefore, a recognized student organization or faculty or administrative unit may invite any speaker or performer to campus. With this freedom goes the responsibility to prepare adequately for the event so that it is conducted in a manner appropriate to the academic community.
      2. Guidelines
         
         1. All publicity must clearly identify any and all sponsors of the event.
         2. The sponsoring group should make clear to the public that the views expressed by their guest speaker(s) do not necessarily imply approval or endorsement either by the sponsoring group or by the University.
         3. An opportunity should be provided for questions and statements of opposing views. Also, any speaker who is a guest of the University is entitled to a courteous hearing regardless of his/her position.
         4. Appropriate scheduling arrangements must be made through the Campus Center Scheduling Office.
         5. The sponsoring group has the responsibility for hospitality (i.e., housing, transportation, meals, entertainment) when a guest speaker or group is invited to campus. When an honorarium and expenses have been promised, a check for this amount should be ready before the guest leaves the campus.
         6. As a matter of courtesy, the sponsoring group has the responsibility of notifying the President and/or the Academic Vice President of any guest speaker at the time of scheduling, and before final arrangements are completed.
   7. Facility Usage Responsibilities
      Groups utilizing University facilities for program and meeting purposes are responsible for returning the space to its original condition after the program:
      1. Decorations and trash removed.
      2. Tray meal rubbish returned to dining hall.
      3. Floors clean if anything has been spilled.
      4. Furniture reset in original set-up.
      5. Windows closed.
      6. Lights out.
   8. Room Scheduling
      All University buildings and facilities are available for general university, faculty or student use at times and in any ways that do not interfere with the curricular use for which the facility is provided. Any event, meeting or rehearsal that is not included in the regular class schedule must be reserved in advance through the Campus Center Office.
      
   9. Recognition of Organizations
      In order to become a recognized organization eligible to receive funds from the Student Government Association and to hold meetings in campus facilities, new groups must:
      1. Conduct an open all campus meeting inviting participation,
      2. Hold at least one organizational meeting,
      3. Draft and approve a constitution,
      4. Obtain the signatures of at least five full-time students interested in joining the club,
      5. Elect a president and treasurer, and obtain a faculty or staff advisor.
      6. Submit all of this information to the Student Government Association for approval by the Senate. Recognition may also be pursued through the SUN, Chapel or Diversity Councils.
      7. After receiving approval, the organization must register with the Office of Campus Activities. Constitutions from clubs must state the purpose for the organization, the reasons such a group would be beneficial to the campus community and how the group will contribute to the educational mission of Susquehanna. No group may discriminate on the basis of race, color, religion, national or ethnic origin, age, sexual orientation or gender, and a non-discrimination clause must appear in the Constitution. Members of clubs such as the outdoors club, rugby club, etc. may be asked to sign a waiver of liability form before participating in club activities.
         The recognition of Greek social organizations is addressed in the Fraternal Organization Recognition Document (FORD). For further specific information regarding the formation and recognition of campus organizations, check SGA guidelines or see the Director of Campus Activities.
2. B.Y.O.B. Closed/Private Events Overview:

   The University has adopted the following guidelines, in an effort to promote safety and adherence to state law and local ordinances at organization sponsored events at Susquehanna University where alcohol will be served. These guidelines apply to all University student organizations and supplement all existing policies regarding alcohol at the University.

   An organization that plans to have a closed/private Bring Your Own Beverage (BYOB) event must meet the following requirements:

   1. Alcohol Control
      1. All events shall comply with the Susquehanna University rules and regulations as set forth in this Handbook.
      2. Distribution of alcohol using a delivery system that provides large quantities of product (e.g. kegs, beer balls, mass mixtures of alcohol) is prohibited. The only acceptable means of distributing alcohol is described below.
      3. No alcoholic beverages may be purchased using organization funds, nor may individual purchase/provide alcoholic beverages on behalf of the organization.
      4. Alcohol may be brought to an event by individuals who are both:
         1. 21 years old or older and,
         2. Invited individuals who are on the event guest list (including members of the host organization).
      5. The maximum amount that a person of legal age may bring to a party is limited as follows:
         1. Four (4) twelve (12) ounce beers, or
         2. Four (4) twelve (12) ounce containers of bottled beverage of no more than 6% alcohol content.
         3. All containers must be sealed. Any container that has been opened will not be accepted.
         4. A person may receive and be in possession of only one beverage at a time.
         5. Alcoholic beverages may not be served until the official starting time of the event.
      6. A designated "bar area" must be delineated where alcohol is to be served and consumed. This area is limited to guests 21 years of age or older.
   2. Scheduling of Closed/Private Events
      1. For events where alcohol will be present, the host organization must have appropriate Host Liquor Liability Insurance. (Please contact the Associate Dean of Student Life for more information.)
      2. The number of closed parties permitted each semester is based on the organization's demonstrated ability to effectively manage its social events.
      3. Closed/private events may not be held during midterm examination periods, reading days and final examination periods.
      4. Proper registration with the Associate Dean of Student Life must be filed by 2 p.m., the Tuesday prior to the function. Once the function has been authorized, the guest list must be turned in by 2 p.m., Friday of that same week.
      5. The number of guests is determined by the fire code for the selected venue. You must contact the Associate Dean of Student Life to determine the number of guests permitted.
      6. Events where alcohol will be present may not be advertised.
      7. Party Hours:
      1. Authorized parties will be scheduled for no more than four (4) hours on Friday or Saturday evenings.
      2. Starting times for functions will be 10 p.m. unless a change is authorized by the Associate Dean of Student Life, Director of Residence Life and Volunteer Programs.
   3. Management of Closed/Private Events
      1. All guest lists are to be available at the door for the duration of the function.
      2. Individual organizations are responsible for assembling a TIPS (Training for Intervention Procedures) team who will manage the operations of the event, composed of members who have had TIPS training authorized or provided through Student Life. The TIPS team will ensure compliance with alcohol and occupancy restrictions. Each organization is expected to abide by the event management policies set forth by its national/international organizations (if applicable).
      3. Hosts of such events are responsible for the actions and safety of their guests and must be aware of the liabilities assumed in serving alcohol to others and the liabilities assumed in providing a location or event where alcohol will be consumed.

   In addition to adhering to the requirements above, the host organization must also submit an outline of how they plan to address the following issues:

   1. Notification to guests that they have been invited to the function. This notification should include the time and place of the event, and when and where to bring alcohol (if appropriate).
   2. Description of the bar area at the event, how it will be managed, and how alcohol will be distributed. Alcohol may be distributed and consumed in the bar area only. Only persons who are 21 years old or older and who have wristbands issued for the event may be present in the bar area.
   3. Non-alcoholic beverages and food proportionate to the number of guests must be provided during the event.
   4. Outline of how the function organizers and the TIPS team will provide oversight of the function to promote the adherence to the University policies and event restrictions.
   5. Outline of how you will orchestrate the cool down period and shut down the event.