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Student Records

Student educational records are maintained in the offices of Admissions, the Registrar and Student Life, and are available for review by the student upon written request to the office maintaining the records. The appropriate college administrator must be present when records are examined.

A student may create a placement/credential file with the Center for Career Services. If a placement/credential file is established by an education major during the senior year, that file can remain with the office for a period of five years following graduation. Credential files of students with majors other than education are retained for three years. During this time, alumni can obtain their "open/non-confidential" file only by written request. After this time, the file will be discarded. If the entire file has been compiled as "open," it can be turned over to the student at the time of graduation.

The University publishes a directory of students each year in which each student's name, home address, major, class, voice mail #, e-mail, and university addresses and campus extension are listed. Not published, but also considered directory information are date and place of birth, student activities, intercollegiate athletic team membership(s), weight and height for sports team members, class schedule and rosters, home phone, dates of attendance, date of graduation, degrees awarded and honors received, and previous attendance at other educational institutions. This information may be released publicly by the University without any prior written consent by the student. Any student who does not wish for a piece of directory information to be released must notify the Student Life Office by the end of the first week of classes.

The Parent's Confidential Statement for a dependent student is not available to the student without the parent's consent. Information from educational records may be released to parents of a dependent student at any time. If a student receives a scholarship, the University may share all information about the student's academic performance with the scholarship agency or donor.

Assuming a legitimate educational interest, university employees, including emeriti faculty and the university attorney, have full access to student educational records. These policies are in compliance with the Family Educational Rights and Privacy Act of 1974.