A student may wish to withdraw or take a leave of absence from the university for personal, medical or financial reasons, or for study at other institutions with which Susquehanna has no formal cooperative program. Students who wish to take time away from the university may do so at any point after their first semester, and are advised to proceed through the following process.
(Simple departure from campus does not constitute an official withdrawal.)
1. Meet with Advisor
Students are advised to first meet with their academic advisor before continuing the withdrawal/leave of absence process.
2. Complete and Discuss Exit Survey
Student must contact the Center for Academic Achievement where they complete the Exit Survey and meet with the Transitions & Completion Coordinator or Center for Academic Success staff member.
3. Submit Withdrawal/Leave of Absence Form to the Registrar’s Office
The Withdrawal/Leave of Absence Form must be submitted to the registrar’s office before all courses can be dropped and administrative offices notified. Students should complete the form at the registrar’s office.
4. Academic Plan
Degree candidates who withdraw or take a leave of absence from the university for more than one year are subject to any changes made in their academic program requirements during that time. Students who have left the university for one year or less may fulfill either their original major and Central Curriculum requirements or the revised requirements.
The Registrar’s Office will issue official transcripts of the student academic record upon signed request. Susquehanna reserves the right to withhold transcripts of students who have outstanding financial obligations to the university.
6. Financial Details
Students are welcome, and advised, to contact Student Financial Services (SFS) prior to their withdrawal/leave of absence from the university, to understand the impact on their student account. Students withdrawing from the university that utilize federal or state student aid should also contact SFS to understand the impact on their financial aid eligibility and student loan repayment.
For more information please review the SFS refund policy. Additionally, students should plan to file the FAFSA in advance of their return to SU in order to be considered for financial aid.
7. International Students
International students are also required to complete the withdrawal process as well as notifying the university’s International Student Services Coordinator at firstname.lastname@example.org.
Sometimes an illness or mental condition impacts a student so severely that either reducing the course load or withdrawing temporarily from the university may be worth considering.
Medical Leave of Absence (MLOA): Voluntary withdrawal from the university in order to improve mental or physical health, which has been supported by a medical or mental health provider.
Medical Course Load Reduction: Voluntary course load reduction after withdrawal deadline, which is granted in order to improve mental or physical health.
All request documentation must be submitted to the dean of academic achievement for consideration. To request a medical leave of absence or course reduction:
- Meet with the dean of academic achievement in the Center for Academic Success to discuss your circumstances and to learn about options.
- Complete a release of information form with your physician, therapist, or other provider of medical or psychological care. This gives your provider permission to disclose information to the dean.
- Complete the Medical Leave of Absence or Course Reduction Request form.
- Have your physician, therapist or other provider of medical/psychological care submit the Medical Withdrawal Documentation form.
If you have been away from Susquehanna for more than one year, you are subject to any changes that the faculty has made in the university’s academic programs during that time. If you left the university for one year or less, you may fulfill either your original major, minor, or Central Curriculum requirements or the revised requirements.
Returning from a Voluntary Leave of Absence
When you are ready to return, you should contact the coordinator of transitions and completion in the Center for Academic Success at email@example.com or ext. 4412 to indicate an interest in returning.
You will then need to complete the Intention to Reenter Susquehanna University form and return it to the coordinator of transitions and completion at firstname.lastname@example.org. Once your form is submitted, you will receive a confirmation email and further instructions.
Returning from a Medical Leave of Absence
In order to be considered for return, we ask that you seek medical treatment to resolve the issue and/or participate in ongoing therapeutic care while you are away. Students who are approved for a Medical Leave of Absence (MLOA) are generally expected to spend at least three months and up to one full semester away from the university to focus on treatment and recovery from the matters that precipitated the MLOA.
When you believe you are ready to return to Susquehanna you should contact the coordinator of transitions and completion in the Center for Academic Success at email@example.com or ext. 4412.
- Please provide the dean of health and wellness with records documenting the care that you received during your absence from the university.
- Submit to the counseling center director a release for each mental health provider seen during your diagnosis and treatment.
- Request that each provider submit the Readmission Provider Report Form regarding your readiness to return to full-time studies at a residential college.
- Submit a letter reflecting on any additional activities you participated in to promote personal wellness and describing a success plan for your return.
To allow time for processing requests for readmission, all required materials must be received by the deadline for the semester you intend to return
- Fall semester: June 15
- Spring semester: Nov. 15
- Summer semester: March 15
Jan. 24, Friday
Drop/Add deadline for first 7-week and 14-week courses.
Jan. 29, Wednesday
Regular withdrawal deadline for first 7-week courses
Feb. 7, Friday
Regular withdrawal deadline for 14-week courses; extended withdrawal deadline for first 7-week courses**
Feb. 21, Friday
Late withdrawal deadline for first 7-week courses*
Feb 28, Friday
Extended withdrawal deadline for 14-week courses (first-semester, first-year students only**).
Mar. 20, Friday
Drop/Add deadline for second 7-week courses.
Mar. 25, Wednesday
Regular withdrawal deadline for second 7-week courses
Apr. 3, Friday
Late withdrawal deadline for 14-week courses*.
Apr. 17, Friday
Late withdrawal deadline for second 7-week courses*
*Late withdrawal policy: students are allowed to take a late withdrawal from a total of 12 semester hours of coursework during their Susquehanna career. To take advantage of this late withdrawal option, students must complete and return to the Registrar's Office the Late Withdrawal Approval form (available at the Registrar's Office).
** Regular withdrawal for new first-semester first-year students only. Students must complete and return a form which is available at the Registrar's Office.