The Susquehanna University Student Handbook is published by the Division of Student Life as the University’s official notification of regulations that concern student life at Susquehanna. Students are subject to the rules and regulations contained in the Handbook. Susquehanna makes every effort to provide accurate, current, and comprehensive information in this Handbook. The University reserves the right to change the rules governing admission, tuition, fees, courses, the granting of degrees, or any other regulations affecting its students. The Division of Student Life website contains the most current version of the Student Handbook.

POLICIES FOR STUDENT ORGANIZATIONS

Recognition

In order to become a recognized organization eligible to receive funds from the Student Government Association and to reserve campus facilities for meetings or events, new groups must:

  • Conduct an open all-campus meeting inviting participation,
  • Hold at least one organizational meeting,
  • Draft and approve a constitution,
    • Constitutions from clubs must:
      • state the purpose for the organization,
      • The reasons such a group would be beneficial to the campus community and how the group will contribute to the educational mission of Susquehanna.
      • “No group may discriminate on the basis of race, color, religion, national or ethnic origin, age, sexual orientation, gender, or gender identity, and a non-discrimination clause must appear in the Constitution.”
  • Obtain the signatures of at least five full-time students interested in joining the club,
  • Elect a president and treasurer and obtain a faculty or staff advisor.
  • Submit the above information to the Student Government Association Parliamentarian and Coordinator for Leadership & Engagement for approval by the Senate.
  • After receiving approval, the organization must register with the Office of Leadership and Engagement.
  • Members of clubs such as the Geo Club, Rugby Club, etc. may be asked to sign a waiver of liability form before participating in club activities.

NOTE: The expansion and recognition process for Greek social organizations can be obtained from the Office of Leadership & Engagement.

For further specific information regarding the formation and recognition of campus organizations, check SGA guidelines or see the Office of Leadership and Engagement.

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ANTI-HAZING POLICY

Policy Statement

Susquehanna University believes that an effective group, organization, or team is nurtured in an atmosphere of social and moral responsibility, respect for duly constituted authority and loyalty to the principles of higher education and does not tolerate hazing. Any student, alumnus, student group, or student organization including varsity athletics found responsible of hazing, aggravated hazing, or organizational hazing under this policy, whether occurring on or off campus, may face disciplinary action from the Susquehanna University, and may also face criminal charges under state law, including The Timothy J. Piazza Antihazing Law, 18Pa. C.S. 2801, et seq.

Purpose

The purpose of this policy is to state Susquehanna University’s Anti-Hazing Policy; identify how Susquehanna University will enforce this policy; and identify resources for reporting violations of this policy.

Application

All individual students who attend, has been admitted to, has applied to attend, or prospective students and athletic recruits visiting Susquehanna University, student organizations to include fraternity/ sorority, association, corporations, order, society, corps, club or service, varsity athletics, social or similar group who members are minors, students, or alumni of an organization or Susquehanna University. In addition, this policy applies to university officials and any other persons associated with an organization.

Jurisdiction

This policy applies to any acts of hazing, aggravated hazing, or organizational hazing occurring on or off campus, including travel to and from organization, athletic, or university sponsored trips.

Prohibited Acts

Susquehanna University adheres to The Timothy J. Piazza Antihazing Law. The Timothy J. Piazza Antihazing Law defines hazing to include: Hazing, Aggravated Hazing, and Organizational Hazing. Hazing, Aggravated Hazing, and Organizational Hazing (defined below) are each prohibited by this policy. It shall not be a defense that the consent of a minor or student was sought or obtained. It is also not a defense that the conduct was sanctioned or approved by the organization.

Hazing: A person commits the offense of hazing if the person intentionally, knowingly, or recklessly, for the purpose of initiating, admitting or affiliating a minor or student into or with an organization, or for the purpose of continuing or enhancing a minor or student’s membership or status in an organization, causes, coerces or forces a minor or student to do any of the items listed below in (1)-(6). Hazing shall NOT include reasonable and customary athletic, law enforcement or military training, contests, competitions or events.

  1. Violate Federal or State criminal law;
  2. Consume any food, liquid, alcoholic liquid, drug or other substance which subjects a student to a risk of emotional or physical harm;
  3. Endure brutality of a physical nature, including whipping, beating, branding, calisthenics or exposure to the elements;
  4. Endure brutality of a mental nature, including activity adversely affecting the mental health or dignity of the individual, sleep deprivation, exclusion from social contact or conduct that could result in extreme embarrassment;
  5. Endure brutality of a sexual nature;
  6. Endure any other activity that creates a reasonable likelihood of bodily injury to the minor or student.

Aggravated Hazing: A person commits the offense of aggravated hazing if the person commits a violation of Hazing that results in serious bodily injury or death to the minor or student; and

    1. The person acts with reckless indifference to the health and safety of the minor or student; or
    2. The person causes, coerces, or forces the consumption of an alcoholic liquid or drug by the minor or student.

Organizational Hazing: An organization commits the offence of Organization Hazing if the organization intentionally knowingly, or recklessly promotes or facilitates a violation of Hazing or Aggravated Hazing.

In addition to Hazing, Aggravated Hazing, and Organizational Hazing as defined by the Timothy J. Piazza Antihazing Law, the following actions taken or situations created on or off Susquehanna University campus grounds; by a student, alumnus, student group, or student organization including varsity athletics; that endanger another person(s)’ mental or physical health or safety, or produces mental or physical discomfort, embarrassment, harassment or ridicule; with or without consent; as an explicit or implicit condition for initiating, admitting, or for the purpose of continuing of enhancing a student’s membership or status in an organization are prohibited.

An individual violates the anti-hazing policy if they cause, coerce, or force a student to do any of the following:

      1. Violate Susquehanna University Code of Student Conduct, Sexual Misconduct & Gender Based Violence Policy, Code of Academic Honesty, Policies for Student Organizations, or any other regulations and policies of Susquehanna University as outlined in the Student Handbook;
      2. Endure activities that might be morally offensive or humiliating, including tasks of servitude, pranks, public stunts, quests or scavenger hunts, harassment of another organization, wearing public apparel that is conspicuous and not normally in good taste, dress that is inconsistent with weather conditions, or activities that might interfere with scholastic activities and participation in other university events
      3. Endure an intimidating or hostile situation, whether directly or indirectly, through social media, created by an attempt of a student, group of students, or student organization to interfere with a person(s)’ ability to function in the academic or residential setting, or to subject a person(s) to unwanted and unsolicited attention in accordance with the judgement of university officials.

Additional Definitions Applicable to this Policy

“Alcoholic liquid”: A substance containing liquor, spirit, wine, beer, malt or brewed beverage or any combination thereof.

“Bodily injury”: Impairment of physical condition or substantial pain.

“Drug”: (I) substances recognized in the official United States Pharmacopoeia, or official National Formulary or any supplement to either of them; and (ii) substances intended for use in the diagnosis, cure, mitigation, treatment or prevention of disease in man or other animals; and (iii) substances (other than food) intended to affect the structure or any function of the human body or other animal body; and (iv) substances intended for use as a component of any article specified in clause (I), (ii) or (iii), but not including devices or their components, parts or accessories.

“Group of students”: a number of persons who are associated with each other, but who have not compiled with University requirements for registration as an organization nor have a specific membership or team identity.

“Minor”: an individual younger than 18 years of age.

“Organization” or “student organization”: fraternity/ sorority, association, corporations, order, society, corps, club or service, varsity athletics, social or similar group who members are minors, students, or alumni of an organization or Susquehanna University

“Serious bodily injury”: Bodily injury which creates a substantial risk of death or which causes serious, permanent disfigurement, or protracted loss or impairment of the function of any bodily member or organ.

“Student”: All individual students who attend, has been admitted to, has applied to attend, or prospective students and athletic recruits visiting Susquehanna University.

“University Official”: any individual who is employed by Susquehanna University as a professional administrator, faculty member, staff member, or student staff which may include designated student employees.

Reporting Violations of this Policy

Susquehanna University encourages all members of the Susquehanna community who believed that they have witnessed, experience or are aware of conduct that constitutes Hazing, Aggraded Hazing, or Organizational Hazing in violation of this Policy to report the concern directly to the Office of Leadership & Engagement, Dean of Students and Campus Life, Associate Director of Athletics, or by submitting a Hazing Concern Form found on the Dean of Students website under Reporting Forms.

Enforcement of this Policy

Any violation of this Policy shall be deemed a violation of Susquehanna University’s Student Code of Conduct and applicable laws. All allegations of Hazing, Aggravated Hazing, or Organizational Hazing will be investigated by Susquehanna University Public Safety.

Sanctions

Anyone found responsible for violating this Policy may face disciplinary action including expulsion from Susquehanna University. In addition to a description of the university conduct process, an outline of sanctions can be found in the Susquehanna University Student Handbook. Sanctions as a result of a violation of this policy are in addition criminal charges under state law, including The Timothy J. Piazza Antihazing Law, 18Pa. C.S. 2801, et seq.

Medical Amnesty Policy

An outline of the Susquehanna University Medical Amnesty Policy as it relates alcohol and drug- related medical emergencies and students and organizations can be found in the Susquehanna University Student Handbook. Student organizations are requested to seek immediate medical assistance for their members or guests when any potential health risk is observed, including medical emergencies related to the use of alcohol and/or drugs. It is paramount that organizations seek assistance in any emergency situation.

Susquehanna University Bi Annual Anti-Hazing Report

Susquehanna University will maintain a report of all violations of this Policy or of Federal or State laws related to hazing that are reported to Susquehanna University. Susquehanna University will update the report biennially on January 1 and August 1 and will post the updated report on Susquehanna University’s publicly accessible website.

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ORGANIZATIONAL SHARED RESPONSIBILITY

All organizations, clubs, teams or groups of students who are perceived as functioning as an organized entity, will be held responsible for the behavior of their affiliates (including current students, alumni or guests), particularly when their actions evolve from or are in any way related to their association with or activities of that group. Affiliates of a group or perceived group who act in concert to violate university or state regulations may be given joint responsibility for such violations. Affiliates of a group or perceived group that condone or encourage behavior that violates university or state regulations may be given joint responsibility for such violations.

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ORGANIZATIONAL GOVERNANCE AND MEMBERSHIP

Students are expected to know and abide by the regulations governing student organizations/groups including, but not limited to, groups recognized by the Student Government Association (SGA), Greek Letter Organizations, athletic teams/clubs and national honor societies/clubs. Failure to abide by these regulations may result in action through the Student Conduct System. Accepting membership into an organization that is currently not eligible to recruit new members, due to the group's suspension or withdrawal of recognition, is a violation, and any individual found responsible for such affiliation will be held accountable.

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REGISTERED EVENT POLICY

The university has adopted the following guidelines, in an effort to promote safety and adherence to state law and local ordinances at organization-sponsored events at Susquehanna University where alcohol will be served.

These guidelines apply to all university student organizations recognized by the Student Government Association, Greek-Letter organization, and varsity athletic teams.

All events shall comply with the Susquehanna University rules and regulations as set forth in this Student Handbook, as well as federal, state, and local laws.

An organization that plans to have a Registered Event must complete the Event Registration Form and meet the following requirements:

Alcohol Control

  • Distributing alcohol through a common source, including bulk quantities (i.e., kegs jungle juice, coolers), which are not being served by a licensed and insured third party vendor, are prohibited. The only acceptable means of distributing alcohol is described below.
  • No alcoholic beverages may be purchased using organization funds, or funds pooled by members or guest (e.g. admission fees, cover fees, collecting funds though digital apps, etc.), nor may an individual purchase/provide alcoholic beverages on behalf of the organization.
  • Alcohol may be brought to a Registered event (BYOB) by individuals who are both:
    • 21 years old or older and,
    • And appear on the registered event guest list (including members of the host organization).
  • Alcohol being consumed at the Registered Event, must only be consumed by the 21+ year old who brought it to the Registered Event.
  • No person under the legal drinking age may possess, consume, provide or be provided alcoholic beverages.
  • Organization members and guests must follow the federal law regarding illegal drug and controlled substances. No person may possess, use, provide, distribute, sell and/or manufacture illegal drugs or other controlled substance while at any Registered Events.
  • The total amount of alcohol at the event may not exceed four portions per 21+ year old who appears on the guest list.
  • Alcoholic Beverages:
    • 12-ounce beers or spiked seltzer, 187-mL wine, 8-ounce malt liquor per 21+ year old who is present. Guidelines for beverages are as follows:
      • 12-ounce cans may not exceed 6% alcohol content;
      • All containers must be sealed. Any container that has been opened will not be accepted;
      • At the event, a person may receive and be in possession of only one beverage at a time;
      • Alcoholic beverages may not be served until the official start time of the event;
      • Students may only consume one beer an hour while the event is in session;
      • Alcohol may not be served to any person who is visibly intoxicated or does not have a 21+ year old’s wristband;
      • Activities or drinking games that encourage the rapid consumption of alcohol are prohibited

Members of host organization or guests must not permit, encourage, coerce, glorify or participate in any activities involving the rapid consumption of alcohol, such as drinking games. One designated “bar area” must be delineated where alcohol is to be served.

  • A designated “bar area” must be delineated where alcohol is to be served.

Scheduling of Registered Events

  • Registered Events may only be held in the 18th Street Commons Community Building, University Avenue houses or the Phi Mu Delta House or a location approved by the Dean of Students & Campus Life;
  • Greek Letter Organizations must file their organization’s Host Liquor Liability Insurance with the Office of Leadership Engagement;
  • The number of Registered Events permitted each semester is based on the organization's demonstrated ability to effectively register and manage its social events;
  • Registered Events may only be held when the fall and spring academic terms are in session. They may not be held during midterm examination periods, reading days, final examination periods, or, for Greek Letter Organizations, during any event or activity related to the new member joining process or new member education activities.;
  • Proper registration must be filed by noon, 5 business days prior to the function (e.g. Student organizations requesting an event for Friday or Saturday must register by 12:00 p.m. on Monday of the same week). The registration form will include the guest list, TIPS Team Members, any contracts related to the registered event;
  • Attendance by non-members at any event where alcohol is present may not be advertised, must be by invitations only, and the host organization must utilize a guest list system.
  • Attendance at events with alcohol is limited to 2:1 maximum guest to member ratio, and must not exceed local fire or building code capacity of the venue;
  • Registered Event Hours:
    • Authorized Registered Events will be scheduled for no more than four-hour periods on Friday evenings, Saturday afternoon or evenings, or Sunday afternoons;
    • Registered Events starting Friday and Saturday night must end by 2:00 a.m. no matter what the start time is; events on Sunday must end by 8 p.m.
    • Any considerations outside of these parameters may be requested and will be reviewed on a case-by-case basis through the Office of Leadership & Engagement.

Management of Registered Events

  • Guests may only enter Registered Events from the front entrance of the house or venue. Guests of University Avenue houses and the Phi Mu Delta house are not permitted upstairs for the duration of the Event;
  • All guests, including organization members, are required to carry their Susquehanna University ID or SU Guest pass on their person or will be asked to leave by a TIPS Trained Member;
  • A copy of the approved guest list must be available at the door for the duration of the function. Only students who are on the approved guest list are permitted to attend the function;
  • All non-SU guests must be at least 18 years old, on the approved guest list, have a valid SU Guest Pass (Please see the Guest Pass Policy in this Handbook), a valid form of ID, and an SU student present at the Registered Event who is responsible for the actions of the guest. Non-SU guests may not receive a wristband or be served alcohol;
  • Individual organizations are responsible for assembling a TIPS (Training for Intervention Procedures) Team who will remain sober and manage the operations of the event. The names of TIPS Team Members must be provided on the registration form. The TIPS Team should be composed of members who have had TIPS training authorized or provided through the Office of Leadership & Engagement. The TIPS Team will ensure compliance with alcohol and occupancy restrictions as outlined above. Each organization is expected to abide by the event management policies set forth by its national/international organizations (if applicable);
  • Hosts of such events are responsible for the actions and safety of their guests and must be aware of the liabilities assumed in serving alcohol to others and the liabilities assumed in providing a location or event where alcohol will be consumed;
  • The host organizations must provide a minimum of 5 TIPS Team Members or 10:1 maximum guest-to-TIPS Member ratio. Uninitiated members of Greek Letter Organizations may not serve as a TIPS member.
  • The minimum amount of TIPS Team Members, should perform their duties as follows:
    • Two TIPS Team Members at the front entrance of the house or venue checking IDs, cross-referencing guests with the pre-approved guest list, providing wristbands to 21+ year-olds, directing 21+ individuals with beer to the designated bar area, verifying approved beer cans and alcohol content, calling Public Safety to assist intoxicated individuals per TIPS training, and turning away individuals not on the guest list, including host organization members;
    • One TIPS Team Member at the designated bar area serving 21+ year old individuals with wristbands one drink per hour;
    • One TIPS Team Member by the stairs to prevent individuals from going upstairs unless the only bathroom in the location is upstairs then they will monitor bathroom usage (in the case of the 18th Street Commons Community Building, this member can be an extra “floater” or assist at the bar area);
    • One TIPS Team Member who acts as a “floater” and whose responsibility it is to assist the members at the front door, at the designated bar area, checking on the safety and security of guests as well as policy compliance checks;
    • Note that Campus Life staff will be informed of the TIPS Team Member names and will seek these individuals as the main point persons for policy compliance enforcement.
  • Hosts of the registered event are responsible for the oversight of guests’ actions, including members of the organization i.e. excessively loud noise, conduct unbecoming, underage individuals consuming alcohol, etc. Hosts are also responsible for restoring the venue, including the outside of the venue, to its original state as approved by The Office of Residence Life and the Department of Facilities Management. Host organizations assume all costs for any clean up or repairs found the day after the event.
  • Students may not leave the Registered Event and return with more alcohol. Students may not arrive to the Registered Event after 2 hours into the Event.
  • Unused alcohol shall not be returned to guests until the following day or may be disposed of by the TIPS Team at the end of the night.
  • Receiving approval for a Registered Event indicates an agreement on the part of the members of the organization to adhere to the Code of Student Conduct, and the Registered Event Policy as outlined above. Susquehanna University’s university officials, including student staff and Public Safety officers who are acting in performance of their duties, reserve the right to perform policy compliance and safety and security checks for the duration of the event. Failure to cooperate with university officials or failure to adhere to the policies as outlined above may result in the Event being shut down early and may preclude the host organization from hosting future registered events.
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FORMALS POLICY

Policy Statement

All organization formals taking place on or off campus with or without alcohol present are to be registered with the Office of Leadership and Engagement using the Presence Event Registration Form three weeks prior to the formal taking place. Organization members must use third party transportation to and from off campus venues if alcohol is being served. In addition to following the “Registered Event Policy” as outlined in the student handbook under policies for students and student organizations, organizations must submit copies of any contracts pertaining to vendor, venue, and transportation before submitting the Presence Event Registration Form.

Who is Governed by This Policy

This policy applies to all university student organizations recognized by the Student Government Association, Greek letter organizations, and varsity athletics.

Purpose

The purpose of this policy is to state Susquehanna University’s expectations in creating a safe and healthy environment at on and off campus events hosted by organizations affiliated with Susquehanna University.

Additional Definitions Applicable to this Policy

  • “Organization” is defined as a fraternity, sorority, athletic team, association, corporation, order, society, corps, club or service, social or similar group, who members are primarily students or alumni of an organization or institution.
  • “Formal” or “Semi-Formal” is defined as an organized social event taking place on or off campus where alcohol may or may not be served.

Enforcement of this Policy

Any violation of this policy shall be deemed a violation of Susquehanna University’s Student Code of Conduct. All organizations may be held accountable as outlined in the Student Code of Conduct should they be found in violation of this policy.

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EVENT AND PROGRAM GUIDELINES FOR STUDENT ACTIVITIES

Contracts

Susquehanna University does not accept financial responsibility for contracts negotiated by students individually or as representatives of student organizations. Any student organization contemplating a contractual agreement is urged to confer with the Office of Leadership & Engagement prior to finalizing and signing a contract.

Co-Curricular Events, Activities and Programs Date Reservation

All co-curricular events and activities must be scheduled on the master calendar in the Office of Events Management by reserving a space on the Event Reservation Form located on the mySU Event Management page or the Office of Leadership & Engagement. This is necessary so that conflicts can be avoided in facility/resource usage. Because the University Calendar, the Calendar of Public Events, The Quill and other publicity depend upon the Office of Leadership & Engagement and the Office of Events Management for accurate information concerning co-curricular programs, it is essential that the information the office receives be as accurate and complete as possible. Programs will be scheduled in accordance with the following policies:

  • All requests must be submitted within three working days prior to the event using the Event Registration Form on the mySU Office of Leadership & Engagement page. For all student-sponsored social events, the names of two persons (preferably officers or program chairs and the advisor of the sponsoring organization) who assume responsibility for the event and will be present for the entire event must be listed Event Registration Form.
  • All events held on campus must be sponsored by a recognized student organization or university department or the event will be treated as a non-university sponsored activity and contracted as such.
  • Permission for events can be denied for just cause by the Assistant Dean of Students, Leadership & Engagement or a designee. Valid reasons may include conflicts with other activities, inappropriate nature of the event or other circumstances.
  • The person who schedules the event is responsible for notifying the Office of Leadership & Engagement (ole@susqu.edu) and the Office of Events Management (oem@susqu.edu) as soon as it is known that an event is to be canceled or has been changed.
  • The Quill newspaper must receive all promotional information (for non-Registered Events) no later than Tuesday at 4 p.m. for the event to be included in that Friday's edition.
  • A current activities calendar is available on the University Web site.
  • Any scheduling conflicts, problems or questions should be referred to the Office of Leadership & Engagement who, in conjunction with the Office of Events Management, has final authority for all scheduling issues.
  • Note: Once approved, the nature of the event may not be altered without approval from the Assistant Dean of Students, Leadership & Engagement or a designee.

After receiving the facility confirmation from Events Management, your organization should then create an event on Presence using the Event Registration Form. All details provided on this form will appear on the SUNow app.

Funding Information

  • General Information: Student organizations are required to maintain their funds in university “agency” accounts through the university accounting system for organizational expenses. There is no charge for processing transactions, writing checks, monthly statements, etc. All balances at year-end carry over into the following fiscal year. Monthly reports can be provided to the organization's Treasurer or faculty advisor by the Office of Leadership & Engagement Coordinator. It is the organization's responsibility to understand the transactions that have been posted into their accounts and to inform the Leadership & Engagement Coordinator of any changes to the account(s), including the naming of a new treasurer.
  • Purchasing Procedures: Some local merchants will allow items to be charged to student organizations if the purchaser shows identification and signs a receiving document. The vendor should send the resulting invoices directly to the Finance Office or Accounts Payable at accounts_payable@susqu.edu. The vendor will need to include the student organization and the name of organization’s representative making the purchase on the invoice. Both the organization's treasurer and the faculty advisor must approve payment of the bill by signing a properly completed check request form, available on mySU.
  • Check Requests: Checks are prepared from properly completed and approved check request forms stapled to invoices or other supporting documentation. Required information includes the full 13-digit agency account (Example: 71-00-XXXXX-XXXX), the amount to be paid, check delivery/pick up options and approvals. Listings of appropriate expense sub-Codes are available for reference in the Finance Office and from the Leadership & Engagement Coordinator in the Office of Leadership & Engagement. Properly completed requests received at Accounts Payable prior to 4 p.m. Monday will result in checks being available on Friday for pick up in the Finance Office or mailed according to the instructions on the form. Please note that as a matter of policy, checks cannot be drawn on accounts with insufficient balances. Therefore, groups should be certain that appropriate funding has been credited into their agency account prior to the time they need expense checks. Funds can be deposited directly through the Finance Office or transferred between agency accounts using a preprinted journal entry form, available on mySU.
  • Student that provide services for clubs and organizations (DJ, photographer, etc.) will need to be paid an hourly rate through the Payroll Office.
  • Note that these check request forms are not to be used for payments for services by those on the university payroll; as such payments must flow through the Payroll Office. Any questions regarding organizational accounts should be directed to the Leadership & Engagement Coordinator.

Fundraising Regulations

Susquehanna University recognizes the need for officially recognized student organizations to raise funds to supplement what is allocated to them by SGA from the Student Activities fee. Individuals, businesses or groups not affiliated with Susquehanna University or Susquehanna groups which are not officially recognized are prohibited from selling products or services and from raising funds on-campus unless they have been contracted as an outside vendor for the DCC lower level display area.

Student Organizations should follow the following procedures to successfully plan and implement fundraisers on campus:

  • Student groups planning to engage in fund-raising efforts in which fellow students, faculty and staff are the persons from whom the funds are raised must first register their activity with the Office of Leadership & Engagement (via the online Event Registration Form). Included in this category would be on-campus events for which admission is charged, the sale of goods or services and direct solicitation for worthy causes.
  • All recognized student groups must abide by these regulations. Organization representatives must meet with a member of the Office of Leadership & Engagement staff to review these policies, if necessary. The organization representative and the organization's advisor may be required to sign a statement that holds them responsible for compliance with such guidelines. If these guidelines are violated in any way, the Dean of Students & Campus Life may deny future fund-raising privileges for that particular organization for a period not to exceed one year.
  • University organizations selling products need to adhere to these additional guidelines:
    • Items must be approved by the Office of Leadership & Engagement (via the online Event Registration Form).
    • Items must be reasonably priced, represent a fair deal for purchase and be quality products.
    • Items must be in good taste and should not be messy, loud or offensive to the general public.
    • If items directly compete with the Campus Bookstore or Dining Services, clearance must be obtained from the supervisors of those operations.
    • Sale of items utilizing the name, logo or mascot of Susquehanna University must obtain additional permission by the Office of Communications.
    • Items that are prohibited in the residence halls per the Office of Residence Life on-campus housing policies (i.e. shot glasses, drug paraphernalia, candles, incense, etc.) may not be sold or distributed.
    • No fund-raising activity may involve the solicitation/completion of a credit card application. As a result of a vote by SGA in fall 1999, credit card vendors are not permitted to actively solicit on campus.
    • Student Organizations must register their fundraiser through the Event Registration form located on Presence. If approved, the fundraiser contact will receive a confirmation from the Leadership & Engagement Coordinator.
    • If necessary, organizations raising funds for charity are required to provide evidence to the Office of Leadership & Engagement that the funds were received by the charitable organization at the conclusion of the event.
    • Limited storage space, for student organizations, is available in lockers near the 24-hour computer lab in Degenstein Campus Center. Keys may be kept at the Information Desk for group members to check out as needed. Storage for group items, including funds raised as a result of an approved fundraiser, may not be kept in the Office of Leadership & Engagement unless authorized.
  • Locations for fundraisers
    • Degenstein Campus Center: Fundraisers are allowed in the vendor table/lower level display area upon receipt of an event confirmation form from the Office of Events Management and the approval of the Office of Leadership & Engagement. Space is limited to no more than six display tables and the duration of a group's reservation of this space is at the discretion of the Office of Events Management.
    • Residence Halls: No fundraising/soliciting may be conducted in the Residence Halls without written approval of Dean of Students & Campus Life. Limitations may be applied to groups wishing to fundraise in the residence halls beyond those described in this policy.
    • Academic buildings: Fundraisers are not allowed in any building that is designated primarily as classroom space. The Academic Deans may grant exception to this rule as deemed appropriate.
    • Other campus facilities & grounds: Contact the Office of Leadership & Engagement for restrictions on other areas of campus beyond those listed above.

Travel Regulations

  • University vans and vans rented in the university name may only be requested by a department or registered student organization and must be approved by an advisor or department chair.
  • The driver must be certified by the university.

Trax

For policies and procedures for Trax, including alcohol control, reserving the venue for private events for student organizations, student employees, and appropriate conduct, please see the Office of Leadership & Engagement. For the complete policy, please see the Office of Leadership & Engagement.

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POLICIES FOR CAMPUS EVENTS AND ADVERTISING

Guest Speakers and Programs

Philosophy

Susquehanna University affirms open inquiry and free discussion as necessary provisions for freedom to learn and for educational development. Therefore, a recognized student organization or faculty or administrative unit may invite any speaker or performer to campus. With this freedom goes the responsibility to prepare adequately for the event so that it is conducted in a manner appropriate to the academic community.

Guidelines

  • All publicity must clearly identify any and all sponsors of the event.
  • The sponsoring group should make clear to the public that the views expressed by their guest speaker(s) do not necessarily imply approval or endorsement either by the sponsoring group or by the university.
  • An opportunity should be provided for questions and statements of opposing views. Also, any speaker who is a guest of the university is entitled to a courteous hearing regardless of his or her position.
  • Appropriate scheduling arrangements must be made through the Office of Events Management and the Office of Leadership & Engagement.
  • The sponsoring group has the responsibility for hospitality (i.e., housing, transportation, meals, entertainment) when a guest speaker or group is invited to campus. When an honorarium and expenses have been promised, a check for this amount should be ready before the guest leaves the campus.
  • The sponsoring group has the responsibility of notifying the President. the Provost and/ or the Vice President for Student Life and the Assistant Dean of Students for Campus Activities and Leadership of any guest speaker at the time of scheduling, and before final arrangements are completed.

Facility Usage Responsibilities

Groups utilizing university facilities for program and meeting purposes are responsible for returning the space to its original condition after the program:

  • Decorations and trash removed.
  • Floors clean if anything has been spilled.
  • Furniture reset in original set-up.
  • Windows closed.
  • Lights out.

Fire Pits

The fire pits at 18th Street Commons and The Robert Ginader Memorial can be used by faculty, staff and students, provided permission has been granted in advance from Events Management and the Office of Leadership and Engagement.

  • Registration through EMS is required to ensure the fire pit will be available for your event.
  • The use of portable fire pits or any open flame is prohibited.
  • The event coordinator will be responsible for the health, safety and well-being of the attendees for the duration of the fire, and shall report any known or potential concerns to Public Safety
    • Alcohol shall not be served or consumed at the fire pit for reasons of health and safety
  • Fire pits can be used between the hours of 9 a.m. and 2 a.m.
  • Non-compliance with this policy may result in the loss of permission to use the fire pits.

Room Scheduling and Lower Level Display Tables & Vendor Policy

All university buildings and facilities are available for general university, faculty or student use at times and in any ways that do not interfere with the curricular use for which the facility is provided. Any event, meeting or rehearsal that is not included in the regular class schedule must be reserved in advance through the Office of Event Management. The reservation form can be accessed at ems.susqu.edu. Complete all information on the form and hit “submit.” Event confirmation will be emailed to Susquehanna University email accounts once the reservation is approved and entered, open the attached PDF confirmation and check for accuracy. Room scheduling is for University-related events only. Facilities fees and insurance is required for personal use.

Off-campus vendors may contract for the use of the display tables during the academic year through the Associate Director of Event Management. Vendors will be charged rental fees and must provide proof of insurance as part of the contract process except where the vendor is being sponsored by a student organization as a fundraiser for the student group. As a result of a vote by SGA in fall 1999, credit card vendors are no longer permitted to utilize the display tables and may not be used as a source for fundraising by campus groups. Merchandise which makes direct reference to alcohol and drug usage, items that make reference to suspended or former Greek organizations or any items that may be offensive to the general public may not be displayed. Items which are prohibited on campus (i.e. drug paraphernalia, candles, incense) as stated in this Student Handbook may not be sold by either on-campus groups or off-campus vendors.

Decorations

Campus facility users should consult the Coordinator of Leadership & Engagement before proceeding with any decorations related to short-term use of non-academic facilities. For safety reasons, only university staff may install electrical equipment, whenever and wherever needed, and they will see that these installations are removed and stored after each event. In addition, glitter is not permitted in any university facility, and all hung decorations must meet the Posting Policy guidelines.

Bulletin Boards and Display Cases

Campus organizations and individual students are encouraged to use the bulletin boards located around the campus to publicize student activities and all members of the university community are urged to read these announcements. Certain bulletin boards are designated for specific purposes. A variety of focus areas are available in the east stairwells of the Degenstein Campus Center including: clubs and organizations, athletic notices, academic notices, Career Development, student alumni association, campus events and want ads. Posters should be placed only on bulletin boards or designated posting areas. Posters placed on walls, doors and windows will be removed/relocated. Please see the complete posting policy listed under part [e] of Facilities Usage Responsibility. Each display should be limited to 10 days or less to allow maximum usage of the case throughout the year. The sponsoring group/department must be identified as a part of the display materials.

Posting Policy

The following rules and regulations govern the display of signs, posters, notices and banners affixed on university-owned or -operated property.

  • A recognized student organization or university department must sponsor any promotional materials posted on campus. The sponsoring group must be identified on the posted material.
  • Items related to student government elections are presumed to be associated with SGA, however the individual candidate is personally responsible for their own postings.
  • Any written promotion for events sponsored by commercial establishments is forbidden unless authorized by the Office of Leadership and Engagement.
  • Promotional materials may be placed only on bulletin boards or designated posting areas. Signs or posters shall not be placed on any door or glass area of the university, including windows, doors or partitions and may not be affixed to wood-finished or painted surfaces of any kind. Materials may not be placed over existing postings.
  • All items must indicate an event date or expiration date. Organizations or individuals are responsible for the removal of materials when they are outdated or no longer relevant.
  • Blue painters tape must be used to affix signs and posters. The use of thumbtacks or staples is permitted only on cork-type bulletin boards.
  • Any notices, publicity, etc., which are applied in such a way (i.e., paint, ink, chalk, spray fixative) so as to deface any campus building, sidewalk, lawn, tree or structure are prohibited.
  • Distribution of materials through the campus mail system must meet the following requirements:
    • The requesting organization must be SU affiliated (no outside groups)
    • A request is made and approved by the mailroom supervisor
    • All printed items must be individually addressed with valid student names and Hawk numbers
    • The mailroom is unable to provide names or Hawk numbers (FERPA)
    • These mailings are limited to no more than 100 addresses at a time
    • We are unable to accommodate mass mailings (i.e. box stuffing) since we longer maintain a physical mailbox for each student. Please use other avenues (email, social media, etc.) for these types of communication efforts
  • The use of airdrops or placement of materials on windshields is prohibited.
  • Unauthorized materials depicting or announcing activities at which alcohol is consumed are prohibited.
  • Commercial advertising may be placed only on the designated posting areas in the east stairwells of the Degenstein Campus Center with permission from the Assistant Dean of Students, Leadership & Engagement.
  • Non-commercial posters or notices are not to be removed from the bulletin boards or designated posting areas unless they are outdated, no longer relevant as determined by Events Management Staff, or there are multiple notices of the same event in the same location.
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UNAUTHORIZED USE OF INFORMATION TECHNOLOGY

Defined as

  • Any action without authorization from the university which allows an individual to access, use, modify, destroy, disclose or take data, programs or supporting documentation residing in or relating to a university computer, computer system or computer network.
  • Any action that causes the denial of computer system services to an authorized user of such system.
  • Any violation of the Information Technology Policy (https://www.susqu.edu/about-su/policies) and the Information Technology Conditions of Use statement.

Examples of violations include

  • Use of university technology to harass or harm any person
  • Unauthorized access to or unauthorized use of Information Technology equipment and resources
  • Use of resources in violation of any applicable law or regulation
  • Creation and/or use of false user accounts
  • Unauthorized use of another user's account
  • Use of network packet sniffing software outside the classroom
  • Placing rogue hardware on the LAN for the purpose of exploiting network security and policies
  • Any activity that attempts to circumvent the LAN security
  • The posting on university-owned computers of material that may or will be perceived to be offensive to others
  • Use of university technology to violate copyright laws
  • Use of phone or computer technology to perpetrate false charges
  • Activities that constitute theft of service (i.e. unauthorized printing)
  • Sending an email using another person’s account without written permission
  • Impersonating another person in any electronic communications without written permission
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STUDENT EMPLOYMENT HANDBOOK

Susquehanna University is committed to promoting diversity and inclusion in all practices, policies and procedures, including our student workforce. Students are encouraged to seek employment during their time on-campus. Student employment positions are an excellent learning experience for students both personally and professionally and has three primary purposes; to provide meaningful financial assistance, to provide inclusive work opportunities and real workplace experiences that enhance the educational program, and to increase interaction with campus and outside community members.

The Student Employment Team consist of members from three offices; Human Resources, Career Development and Student Financial Services.

The staff team members and the Student Employee Handbook are located on the Student Employment Portal of mySU, which outlines the student employment philosophy and provides policies and procedures to a successful student employee experience.

Please go to https://mySU.susqu.edu/SFSV/stuemp/Documents/Student%20Employee%20Handbook.pdf to reference the Student Employee Handbook or contact members of the Student Employment Team.

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BLOUGH-WEIS LIBRARY

Renovated in 2014, the Blough-Weis Library is a dynamic teaching, learning, and social center on campus. In addition to a wide selection of books, films, music, journals, and databases that support learning, the library provides wireless access to the campus network, a wide array of innovative technology that can be borrowed, and flexible furniture configurations that allow for collaborative or independent work. The library also has a coffee bar, a small theater, and numerous study rooms. SU’s archive, which houses and preserves university history, is located in the library and boasts interesting historical documents and artifacts that can be studied for academic projects and used to research the history of campus sports, Greek organizations, clubs, and other groups.

Reference librarians are available to assist students for many hours during the week, including late hours on weeknights. Librarians can be found in person at the main service desk or contacted by phone, email and chat. Personal research consultations can be easily scheduled. Interlibrary loan services are available to help students acquire material the library does not already have. All of the library’s online databases and journals, as well as ebooks, are available to students from off campus, and can be accessed on traditional computers as well as mobile devices.

Students are expected to use the resources responsibly and to properly check out materials they wish to borrow. To maximize availability of the collections, security measures are in place, which include door alarms on non-approved exits, and checking of backpacks and briefcases. Unauthorized removal or mutilation of library materials could result in prosecution and/or disciplinary proceedings. Fees are charged for all materials that are overdue and/or damaged by borrowers and for all lost items. At the end of each semester, library fees are sent to the university’s Business Office and applied to each student’s account. Smoking and pets are not permitted in the library.

Loud conversations in person or on cell phones are discouraged out of consideration for others.

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STUDENT MAILROOM

The Student Mail Center is located in the lower level of the Degenstein Campus Center across from the bookstore. Each student is assigned a Hawk number which will remain the same during his or her four-year enrollment at SU. The Hawk number should be used as part of the SU address to avoid delays in processing.

Student mailing addresses while at the university will be as follows:

John Doe
Susquehanna University
1858 Weber Way, [Hawk#] (example: 104)
Selinsgrove, PA 17870

Receiving First-Class Mail, Subscriptions, FedEx, UPS, DHL & USPS Packages: When an item arrives and is processed in our mailroom, an email notification will be sent to the student’s SU email account. Upon receiving the email notification, the student should come to the mailroom door to pick up their parcel. The notification must come from the Student Mail Center – not from carriers such as USPS, UPS and FedEx. Carriers often send delivered notifications before we receive/process the package.

Sending Packages: The mailroom provides most of the services available at the U.S. Post Office on a cash or check only basis and cannot make change for anything larger than a 20-dollar bill. The mailroom stocks priority and express boxes, envelopes, packaging tape, CD mailers and packaging supplies for all USPS shipments.

Students can send packages via UPS and FedEx through the mailroom using cash, check or debit/credit card.

Students shipping for SU-related organizations will need prior authorization from their budget manager and must provide a budget account number (a 13-digit number XX-XX-XXXXX-XXXX) indicating where the shipping costs should be charged.

Academic Year Hours: Mon-Fri: 8:30 a.m. to 4:15 p.m. Sat: 10 a.m. to 12:30 p.m.

Summer Hours: Mon-Fri: 8:30 a.m. to Noon; 1 p.m. to 3:45 p.m.

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THE GARRETT SPORTS & FITNESS COMPLEX

The facilities are open to all students, faculty and staff and a limited number of private memberships. Rules and regulations regarding the use of the gymnasium, field house, fitness center, racquetball courts and pool may be obtained from the Athletics Office, located on the upper level on the west side of the building. Rules governing men and women’s intramurals may also be obtained from the Intramural/Recreation office, located on the lower level.

Regulations Governing Eligibility for Intercollegiate Athletics

  • To be eligible to complete in intercollegiate athletics at Susquehanna University, a student must be a full-time, regularly enrolled student in good academic standing. The student’s status must be in accordance with the rules of eligibility set forth by the NCAA. Additionally, he or she must meet the standards set by the university and the Athletic Department for academics, personal conduct and squad Codes.
  • Transfer students: All transfer students should check their eligibility status with the Athletic Director Associate Director of Athletics.
  • In all matters of eligibility, Susquehanna shall be governed by the rules of the NCAA, the Landmark Conference and the Centennial Conference (football only).
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LORE DEGENSTEIN GALLERY

The Lore Degenstein Gallery, located just beyond the main entrance of the Degenstein Campus Center across from the theater, welcomes all students, faculty and staff, as well as the entire Susquehanna community. All students are invited to attend Exhibition Opening events and visit the Gallery at their leisure. The Gallery is dedicated to providing exhibitions that encourage further insight into our artistic culture and that of others around the world.

There are five different exhibitions throughout the academic year. Please see advertisements for exhibition dates in the e-newsletter and The Quill. The Gallery is closed for approximately two weeks between exhibitions to allow for de-installation of the former and installation of the new.

When the university is closed, all classes and public events will be canceled and the only offices that will remain open will be food service, public safety, the switchboard and facilities management, which must remain open with at least minimal services throughout any weather emergency.

The individuals in charge of specific public events will make cancellation decisions, post them on mySU and notify University Communications, who will note cancellations on the home page of the SU website. Other cancellations, closings or additional weather-related notices to the campus community should also be posted by individual departments and offices on mySU. Policy originated 7/14/88; Last revised 1/1/18

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